Minolta Q-SCAN User Manual

FULL COLOR_ PRINTER_ COPIER_ SCANNER_ FAX_business_by designCONNECT_COMMUNICATE_ CONTROL_bizhub C652/C552 SCAN JOBS SHOPS

bizhub C652/C552 Scan Job Shops8Touch Email SettingsThe Document Name, Subject, From and Body fi elds appear. The default document name and default sub

bizhub C652/C552 Scan Job Shops9Touch Clear on the keypad to remove present addressEnter the From information using the keypad.Touch OKTouch Close unt

bizhub C652/C552 Scan Job Shops10Thumbnail PreviewThumbnail Preview allows you to view the fi rst page of the stored document, the name of the document

bizhub C652/C552 Scan Job Shops11Touch Use/FileEnter the Password assigned to the User Box.Touch OK

bizhub C652/C552 Scan Job Shops12The list of documents stored in the User Box is displayed.Note: The contents of an Encrypted document CANNOT be previ

bizhub C652/C552 Scan Job Shops13ENLARGING THE THUMBNAIL PREVIEWHighlight the document you want to preview.Press Document Details.Touch Preview.Touch

bizhub C652/C552 Scan Job Shops14Saving a PDF Encrypted Document/PDF Encryption SettingsLoad OriginalPress Fax/Scan keyTouch Scan SettingsTouch File T

bizhub C652/C552 Scan Job Shops15Touch EncryptionEncryption Level: Low Level High LevelPassword Enter document changing permissions passwordDocument P

bizhub C652/C552 Scan Job Shops16Printing a PDF Encrypted Document from the User BoxIn order to print a document saved in the Encrypted User Box, the

bizhub C652/C552 Scan Job Shops17Touch Use/FileA list of documents appearsSelect the document to be printedUnder Print Settings touch PrintType in pas

Table of ContentsRegistering Scan Subject Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Selecting a Pre

bizhub C652/C552 Scan Job Shops18Press Start Start

bizhub C652/C552 Scan Job Shops19Annotation (Bates Stamping) User BoxThe Annotation User Box function is performed by fi rst programming the data (set-

bizhub C652/C552 Scan Job Shops20Touch NewEnter User Box Name and PasswordTouch NameEnter a name for the User Box Name and touch OKTouch PasswordEnter

bizhub C652/C552 Scan Job Shops21Touch Forward to access screen 2/3Choose a Count Up parameter (By Job or By Page)Note: The “Count Up” parameter defi n

bizhub C652/C552 Scan Job Shops22Enter the desired data. This information is the fi rst to appear in the Annotation fi eld. Enter a simple name.Touch OK

bizhub C652/C552 Scan Job Shops23Touch Jan. 23, 2007 format.Touch 1:23PM time formatTouch OKTouch Number TypeTouch 00000123 formatTouch OK

bizhub C652/C552 Scan Job Shops24Touch Density. This determines how dark the Annotation Stamp will be imprinted on the scanned image.Choose DarkTouch

bizhub C652/C552 Scan Job Shops25Touch BottomTouch OKTouch Forward to display screen 3/3.This is the Auto Delete Document Time. Choose “fl ush” time af

bizhub C652/C552 Scan Job Shops26APPLYING THE ANNOTATION TO A SCANNED DOCUMENTThe Annotation “Bates” Stamp is applied to scanned documentsNote: Some e

bizhub C652/C552 Scan Job Shops27Touch Scan SettingsTouch Document NamePress the C (Clear) key to clear the name fi eldEnter a name for the scan(for th

bizhub C652/C552 Scan Job Shops1Registering Scan Subject LinesA Real Estate offi ce employs many agents, each of which must communicate with their clie

bizhub C652/C552 Scan Job Shops28Touch AnnotationChoose registered Annotation User BoxTouch OKPress StartA scan has now been sent with “Bates Stamping

bizhub C652/C552 Scan Job Shops29In order to check the Annotation Stamp applied, follow these steps:Press User Box hard keyTouch Use Document tabTouch

bizhub C652/C552 Scan Job Shops30Shortcut KeysTwo keys can be placed on the opening screen of the Fax/Scan mode as a shortcut to over 20 additional fa

bizhub C652/C552 Scan Job Shops31Touch Scan/Fax SettingsTouch Shortcut Key 1Note: To cancel the Shortcut Key, touch “Off”Touch ON, and then touch Comm

bizhub C652/C552 Scan Job Shops32Touch Shortcut Key 2Touch ONScroll to Page 3/3 and select Email SettingsTouch OK. Press Close until you return to the

bizhub C652/C552 Scan Job Shops33Limiting Access to DestinationsOVERVIEWThe MFP allows you to enter User Names into the address book. These users can

bizhub C652/C552 Scan Job Shops34Pre-Requisites/System Requirements• A networked bizhub MFP is all that is required.• Please check with your Network

bizhub C652/C552 Scan Job Shops35JOB REQUIREMENTS1. Enable User Authentication2. Enter the Users3. Enter the Destinations (name and the respective Ema

bizhub C652/C552 Scan Job Shops367. Under Job Setting touch ON MFP8. Touch Public User Access9. Under Job Setting Touch ON (Without Login)10. Touch

bizhub C652/C552 Scan Job Shops3712. Touch OK13. Touch Password , enter X , OK (for this job always use lower case x as password)14. Enter Password

bizhub C652/C552 Scan Job Shops2Touch Email SettingsTouch Email SubjectTouch New

bizhub C652/C552 Scan Job Shops3816. Touch OK until you are back at the Email screen17. Repeat steps 6-15 and enter Destinations for: Sue Boss,Joe

bizhub C652/C552 Scan Job Shops398. Touch Create Group9. Select a Group (01-20)10 . S e l e c t Group 01 button11. Touch Edit12. Touch Group Name13

bizhub C652/C552 Scan Job Shops40SPECIFYING A DESTINATION1. Press the Utility/Counter key , 2. Touch Administrator Settings3. Enter password (12345

bizhub C652/C552 Scan Job Shops4110. Touch Amy Admin11. Touch Apply Level Either an Access Permission Level or an Access Permission Group can be spe

bizhub C652/C552 Scan Job Shops4225. Repeat for Executive, Sales and Public26. Touch CLOSE until you return to the Apply Levels/Group to Destinations

bizhub C652/C552 Scan Job Shops439. Select Jeannie Boss The Public User Box and Personal User Box settings appear only when access by a public user is

bizhub C652/C552 Scan Job Shops44TO SPECIFY THE USER GROUP1. Touch Jeannie2. Touch Apply Group3. Touch YES4. Touch Admin (Jeannie Boss is in Admin Gro

bizhub C652/C552 Scan Job Shops45SPECIFYING LIMITED ACCESS SETTINGSLevel settings can be specifi ed for registered address book destinations, group des

bizhub C652/C552 Scan Job Shops46PERFORMING THE SCAN JOBNow let’s send a scan job from a User to the Destinations programmed.1. Press Fax/Scan key on

bizhub C652/C552 Scan Job Shops476. Touch Executive group destination A list of destinations registered in the group appears Select the destination

bizhub C652/C552 Scan Job Shops3Touch SubjectEnter Subject, up to 64 characters can be entered (type “Title Documents”)Press OK twiceThe Email subject

bizhub C652/C552 Scan Job Shops4811. Load the document into the feeder12. Press the START Key Scanning of the documents begins and the data is sen

bizhub C652/C552 Scan Job Shops49Group/ProgramsPress Fax/Scan key on control panelTouch SearchTouch Address Type

bizhub C652/C552 Scan Job Shops50Touch GroupThe destination registered as groups appearTouch the button for the group destinationA list of destination

bizhub C652/C552 Scan Job Shops51Touch OK until the Fax/Scan Screen appearsMake any Scan Settings, Original Settings, Comm. SettingsLoad the documents

bizhub C652/C552 Scan Job Shops52Send and PrintThis function allows the user to make copies of the document being scanned in one operation.Parameter D

bizhub C652/C552 Scan Job Shops53Touch Send & PrintEnter # of Sets (1-9999) using numeric keypadSelect 1-Sided or 2-Sided output

bizhub C652/C552 Scan Job Shops54Select Finishing (Staple: “None”, “Corner”, “Position Setting”*)* If “Position Setting” is selected, then choose the

bizhub C652/C552 Scan Job Shops55The following steps are required if User Authentication is activated on the device.Select Communication SettingsSelec

bizhub C652/C552 Scan Job Shops56Scanning Z-Folded OriginalsParameter DescriptionMixed Original Select this setting when documents of different sizes

bizhub C652/C552 Scan Job Shops57Touch Z-Folded OriginalPlace Original in ADFTouch OKSelect DestinationTouch StartStart

bizhub C652/C552 Scan Job Shops4Selecting a Pre-registered Subject Line when sending an EmailPress Fax/Scan keyLoad OriginalTouch Address Book and sel

bizhub C652/C552 Scan Job Shops58Scanning Long OriginalsThis setting is selected when you are scanning documents that exceed the maximum document size

bizhub C652/C552 Scan Job Shops59Place Original in ADFTouch OKSelect DestinationPress StartStart

bizhub C652/C552 Scan Job Shops60Scan-to-USBWHAT & WHY“Scan-to-USB” feature allows you to scan your originals to your USB device through the MFP.I

bizhub C652/C552 Scan Job Shops61HOWPre-RequisitesYou will need an USB device with some memory in it. You will also need originals containing text or

bizhub C652/C552 Scan Job Shops62Press User Box hard key on the control panelTouch Save Document tabTouch User BoxTouch System User BoxTouch External

bizhub C652/C552 Scan Job Shops63HOW TO SELL FEEDBACK — SCAN-TO-USB• No laptop boot up required.• Can I have that fi le? — quick print.• Load fi les

bizhub C652/C552 Scan Job Shops64Scan-to-USB with User AuthenticationWHAT & WHY“Scan-to-USB with User Authentication” feature allows you to restri

bizhub C652/C552 Scan Job Shops65HOWPre-RequisitesYou will need a USB device with some memory in it. You will also need originals containing text or g

bizhub C652/C552 Scan Job Shops66Touch #1 General SettingsTouch User Authentication tabSelect ON MFPPress OKA screen will ask: “Are you sure you want

bizhub C652/C552 Scan Job Shops67Scroll down to Page 2Touch Save to External Memory tabSelect ALLOWPress OK – 2 timesPress CLOSE – 5 timesmes5 timesNo

bizhub C652/C552 Scan Job Shops5Touch Email SettingsThe Document, Subject, From and Body fi e l d s appear. The default document name and default subj

bizhub C652/C552 Scan Job Shops68User Access Restrict/Allow Scan-to-USBWHAT & WHY“User Access Restrict/Allow Scan-to-USB” feature allows you to re

bizhub C652/C552 Scan Job Shops69HOWPre-RequisitesYou will need a USB device with some memory in it. You will also need originals containing text or g

bizhub C652/C552 Scan Job Shops70Press OKPress CLOSE – 4 timesNOTE: When OFF mode is selected the “Scan-to-USB” function will be disabled, however, th

bizhub C652/C552 Scan Job Shops71Scan-to-WebDAVThe Traditional method for uploading content to a web server is File Transfer Protocol (FTP), but using

bizhub C652/C552 Scan Job Shops72WHAT IS WEBDAV? www.webDAV.orgBriefl y: WebDAV stands for “Web-based Distributed Authoring and Versioning”. It is a se

Notes

©2009 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. K

bizhub C652/C552 Scan Job Shops6Highlight the desired subject (“Title Documents”) and touch OKThe registered subject selected in the previous step wil

bizhub C652/C552 Scan Job Shops7Changing the “From Address” when sending an EmailPress Fax/Scan keyLoad OriginalTouch Address Book and select Email de